Document Scanning Services in New York
Professional and Secure Document Scanning in New York
At New York Scanning and Records we understand that every client is unique. As we approach your job, we individually craft our document scanning services to match your specific needs. We won’t force-fit your job into a standardized framework.
Our scanning services include everything from paper scanning, microfiche/microfilm conversion to large-format scanning. We have a first-class facility in central New York, and also offer mobile scanning services where we come and scan your documents onsite at your business.
Scanning Services
In addition to traditional scanning services, we offer several other options to help you manage your documents better, including:
- Finding the right document management system that fits your business model
- Indexing and uploading files into a Document Management System (DMS)
- Helping you convert to a paperless office
- Optical character recognition (OCR) to make your files editable
- Day-forward scanning, where you scan all documents starting after a certain point
Paper Scanning Services
Paper comes in thousands of varieties and we have experience in all types. From credit card receipts to full-size architectural drawings—we can scan them all. Our experience covers a variety of unique paper types as well, such as business records, color copies, and double-sided documents, and we even offer complete scanning solutions extending from the initial scanning all the way through file indexing and storage in an EDMS.
Micrographics Migration to Digital Formats
When you convert microfilm to a new digital format, you need expert care and handling. New York Scanning’s experienced staff has handled hundreds of millions of microfilm images. When necessary, our processing laboratory personnel will evaluate microfilm flaws and recommend procedures to enhance the film before scanning.
Microfiche Scanning
Microfiche formats are notoriously difficult to work with. We use a pre-scanned image to evaluate the precise location of images prior to microfiche scanning. These documents are scanned concurrently to minimize client turnaround time.
Microfilm Scanning
Our high speed film scanning equipment converts both 16mm and 35mm film. We can handle a wide spectrum of film reduction ratios. Our scanners are equipped with sophisticated image enhancement software that produces the highest possible quality electronic images.
Large-Format Document Scanning
Our scanning and conversion services for any large-format document, including blueprints, mylars, and drawings spanning “A” to “J” sizes. We offer conversion to TIFF or Adobe PDF images, but also offer output in a variety of formats.
Two Major Benefits of Digitizing Documents
Accessibility: Having digital documents enhances accessibility by allowing instant retrieval and sharing, facilitating efficient collaboration and quick access to information.
Security: Digital documents offer enhanced security through encryption, access controls, and secure backups, mitigating risks associated with physical document storage and providing a safeguard against unauthorized access or loss.
There are other benefits to digitizing your documents. Accessibility and security remain some of the top benefits of scanning, but there are a few more to consider. Digital documents improve collaboration, space efficiency, searchability, compliance and retention, document preservation, and more.
Get Free Quotes on Document Scanning Services from New York Scanning and Records
New York Scanning and Records is your source for secure document scanning services anywhere in the city. We’re experts in document scanning and imaging, including OCR and indexing services. We can handle your sensitive records to ensure your documents are protected from conversion to storage and/or disposal.
To get free, no obligation quotes today, fill out the form to the right, or give us a call at (917) 338-1848. Within minutes of receiving your request, we’ll be in contact to help you with your project.
New York Scanning and Records
153 E 53rd St
New York, NY 10019
Phone: (917) 338-1848
E-Mail: info@newyorkscanningandrecords.com
Frequently Asked Questions
What is Document Scanning? Document scanning involves the conversion of physical documents into a digital format. Utilizing scanners or specialized equipment, New York Scanning and Imaging capture images of paper documents, transforming them into electronic files.
How Does Document Scanning Work? The process begins by placing a paper document into a scanner, utilizing light or cameras to create a digital image. The resulting image is saved as a digital file, commonly in formats such as PDF or TIFF.
Why Choose a Professional for Document Scanning? Professionals at New York Scanning and Imaging employ high-quality scanning equipment and expertise, ensuring accurate and efficient document scanning. They handle large document volumes, maintain quality, and offer indexing and organization services.
How Is the Security during the Scanning Process? Document scanning services prioritize security and confidentiality. Providers in New York implement encryption, access controls, and secure facilities to safeguard your documents and data throughout the scanning process. Choosing a reputable provider with robust security measures is crucial.
What Is Cost of Document Scanning Services? Professional document scanning services in New York typically have an average cost ranging from 7 to 12 cents per page scanned. The total expenditure depends on factors like the quantity of documents, preparatory work required, and the service location.
What Is the Timeframe for Digitization and Document Access? The duration to complete your document scanning project and provide access to digital files varies based on document nature, order volume, and selected services. New York Scanning and Imaging are committed to accurate scanning and timely delivery of your vital documents, ensuring a seamless experience.